Monday, September 21, 2009

Effective Email Tips For Job Seekers …


The Pony Express was the fastest mail service crossing the U.S. from St. Joseph, MO to Sacramento, CA between April 1860 to October 1861 ...

Today email is sent at the speed of light around the world ...

Effective Email Tips For Job Seekers …

Email is an integral part of today’s hiring process. Recruiters contact prospective candidates via email. Employers ask candidates to send resumes via email. Hiring managers schedule interviews by email and conduct follow-up conversations that way, as well. Email is an ideal way to network because it is fast and simple way to connect with people who can help you with your search. It may not be impossible to job search without email, but it is close to impossible …

Here are few business email etiquette basics. Create effective and professional email communications …

First try to imagine if you were the recruiter or hiring manager how you would feel if you received poorly written email in response to a job posting.

Email is business correspondence. So use proper grammar and complete sentences. If you are applying for a position using email communication, do not write in text message shortcuts or use pop culture sayings. Every email you send is an extension of your professional image, transmitting an email filled with spelling errors and poor English reeks of unprofessionalism.

Address the hiring manager by their name. Don’t start the email message with “To whom it may concern” or “Hi Recruiter. The sweetest sound people want to hear is their own name. Use the first and last name and their title if appropriate for the message. If you don’t have their name, go with the body of the email only.

Don’t write an essay. A business email message should be no longer than five lines. If you have more information to convey, learn how to self-edit. If you stick to this rule, your email messages will be clear, concise and responded to quickly.

Eliminate crazy fonts, colored backgrounds and excessive punctuation. Use a standard 10-12 point sized font. Stick with Arial, Times New Roman and Verdana. Refrain from using an exclamation point after every sentence. Never write in capital letters to express your interest in the position. Do not use capital letters to express your enthusiasm. It is like yelling at the recipient.

Beware of sending large files unannounced. Some people are email attachment averse, so play it safe, avoid sending large attachments that can cause a virtual online bottleneck on the receiving end. Always ask for permission before attaching large files to the email. If you are sending a resume or cover letter, include a mention of the document(s) in the body of the email what you are attaching. If you have a copy of your resume or portfolio online, include in the link, only if you explain what the link leads to.

Set Up A Job Search Email Account …

If you don’t have your own personal email account, go to a friend, local library or state employment office and get one, plus learn to use their computer.

The Top Five Free Email Services

1. Gmail - Free Email Service Gmail is the Google approach to email and chat. Practically unlimited free online storage allows you to collect all your messages, and Gmail's simple but very smart interface lets you find them precisely and see them in context without effort.

2. - Free Email Service not only gives you 5 GB to store your mail online but also a highly polished, fast and functional way to access web including speedy search.

3. - Free Email Service Yahoo! Mail is a comfortable, reliable and secure email service with unlimited storage. A good spam filter keeps the junk out, plus you can send rich text emails.

4. FastMail - Free Email Service FastMail is a great free email service. Loads of useful features, one of the best web-based email interfaces and few ads.

5. Hotmail - Free Email Service Hotmail is a free email service that gives you a 2 GB of online storage, fast search, solid security and an interface easy as a desktop email program.

Picking Your Email Name ….
If you already have a personal Internet service and/or email account, change your current personal email address or get a new email address that allows you to use some version of your name, such as or Do not use a “cute” email address, such as, or nonsense names or codes, or initials

Additional Tips for Your Job Search Email …

- Always put your email address on your resume in contact information next to your street address and phone number.

- After every networking phone conversation, email a thank you with a copy of your resume.

- Always confirm appointments by email the day before or the day of your meeting or interview.

- When networking for referrals asking for help include a copy of your resume.

- If someone referred you to the person you are emailing, put that person’s name on subject line.

- Write short emails, ideally with only one to four lines plus a signature at the bottom.

- Always include your Name, Email address and preferred contact Phone Number in the body of the email.

- When emailing a resume, bring attention to your resume and help employers.
Be sure your resume is saved using your name, such as John_Jones_Resume.doc.